Action to be taken if someone becomes infected with COVID-19

In order to allow Saarland University to take measures to protect its members as part of the university’s duty of care, all employees and students are obliged to inform the university if they have tested positive for COVID-19 or if a case of an infection with the coronavirus has been confirmed.

If you have tested positive for COVID-19 (and if you have been in contact with employees or students of Saarland University), please follow the instructions to report your infection with the virus. Please note: Only infections with the coronavirus which have been medically diagnosed should be reported.

Please send an email to: coronafall(at)uni-saarland.de (Data protection and privacy rules are being observed when emails are sent to this address.)

What should I do if I have a positive test result?

University employees

Students

Food services on campus

A case of COVID-19 has become known. Who do I contact at Saarland University?

If a case of COVID-19 becomes known, please contact coronafall(at)uni-saarland.de immediately. We will make sure that the lists of those individals who have attended an in-person event with you are passed on to the competent health authority. These lists will be passed on only if the competent health authority explicitly requests Saarland University’s crisis management team to do so. If a case of COVID-19 at Saarland University becomes known, it is important to pass on this information to all those who have been in contact with the infected person. The course registration lists generated via HIS-LSF will be used to identify who the infected person has been in contact with; for all other in-person events, the notifications received by the crisis management team will serve as a basis to identify the contacts. In case of an infection in an organizational unit, the timetables/attendance lists are used for this purpose.coronafall(at)uni-saarland.de

Please use the e-mail address coronafall(at)uni-saarland.de exclusively for reporting actual cases of coronavirus infection; meaning that the infected person has tested positive for COVID-19.


It is important that cases of coronavirus infection are reported via coronafall(at)uni-saarland.de: only then can individual cases and a potentially increased number of infections be set in relation to each other. We also need to keep track of the number of cases that have occurred at Saarland University and to forward this information, as this allows us to take further measures if necessary.

What communication channels are used to transmit data to the competent health authorities?

Please note that the communication with the health authorities involves the processing of personal data for the purposes of public health protection; therefore, these data are particularly worthy of protection. Lists containg personal details of individuals who have been in contact with an infected person (i.e. course registration lists, lists of persons who have attended an in-person event) are therefore made available to the health authorities as password protected files via e-mail. We always make sure that the password is sent separately.

 

What do university employees inlcuding supervisors or line managers, teaching staff, library managers, etc need to know?

What do I have to do if I have tested positive?

If you are a member of the university and you have tested positive for COVID-19, please report this immediately by sending an email to coronafall(at)uni-saarland.de. Please indicate who you have last been in contact with at the university (e.g. if you have attended an in-person teaching activity or practical project). Your email will be treated confidentially! The university will then inform the persons you have had contact with immediately and anonymously in order to prevent further infections as far as possible. Please also notify your supervisor or line manager immediately. According to Saarland University’s pandemic response plan, which is based on the Saarland state government’s Ordinance on Combating the Coronavirus Pandemic (VO-CP), you need to complete the coronavirus absence notification form  and submit it to the Personnel Department on the first day on which (i) you will be absent from work because you have been quarantined at home, (ii) you have to take on care responsibilities as a result of the closure of a care facility due to the coronavirus pandemic, or (iii) you show flu-like symptoms.

Your competent health authority will impose quarantine restrictions. The respective official document (Bescheid zur Anordnung häuslicher Quarantäne) in accordance with Section 30(1) of the German Protection against Infection Act (IfSG) must be submitted to the university immediately upon receipt.

If you have any questions, please contact the Personnel Department by telephone (0681/302-2221) or by e-mail (personal(at)uni-saarland.de). If you are unable to work because you are ill, you must submit a medical certificate (doctor's note) after three consecutive days off work. If it is not possible to present the original certificate within the above-mentioned period, it is possible to send certificate by scan as an attachment in an email, as a photograph using a mobile phone or by fax to the responsible team in the Personnel Department in order to provide temporary proof of incapacity for work until the original is received: personal(at)uni-saarland.de.

One of my employees contacted me in my position as a supervisor/line manager because he/she has tested positive for COVID-19. What do I do?

If one of your team members has tested positive, then

  1. report the positive test result: coronafall(at)uni-saarland.de

  2. also report the contact details (surname, first name, email address and telephone number) of the persons who had direct contact with the employee who has tested positive. These contact details will then be submitted in a protected form to the competent health authority of the person's place of residence.

  3. immediately inform your team members who have had direct contact with the infected employee for at least 20 minutes or without wearing a face covering or who have come together in a closed room, regardless of the amount of time they spent there. As a precaution, please ensure that these team members continue their work from home for five days. This measure is based on the university’s duty of care towards its workforce.

  4. All persons who are not permitted to enter university premises because of an infection must complete the Coronavirus Absence Notification Form.

As an employee you are contractually obliged to report the fact that you have had contact with a person infected with the coronavirus.

This diagram  provided by the Saarland Ministry of Health contains further information.

Example of how the email to your employees could look like:

Dear Sir/Madam,

Dear Colleagues,

I would like to inform you that unfortunately an employee in our organizational unit XYZ has tested positive for COVID-19. According to the personnel deployment plan you have been in direct contact with the infected person. (The list of those who have been in contact with the infected person has already been sent to the competent health authority.)* Important note: The risk assessment is carried out exclusively by the competent health authority who will also impose quarantine restrictions if necessary. If the competent health authority concludes that you were exposed to an increased risk of infection, it will contact you directly.

Nevertheless, I would like to ask you to act in a responsible manner and to limit your social contacts in the coming days. I would also ask you to work remotely from home for the next five calendar days, if they are working days.

If you show any symptoms, please phone the non-emergency medical service immediately (116 117).

Stay safe and stay healthy!

With best regards

[First Name Last Name]

* Applicable only if the university is obliged to trace COVID-19 contact chains.


A student contacted me in my role as a course instructor / examiner / employee of an examination office because he/she has tested positive for COVID-19. What do I do?

If you learn from a student in your class that he or she has tested positive for COVID-19, please report the infection by sending an email to coronafall(at)uni-saarland.de; we will make sure that the list of attendees (containing the the following information: surname and first name of all students who attended, as well as their postal or e-mail address, telephone number and seat number if applicable) is sent to the public health department, and inform the other course participants immediately.

Example of how the email to your students could look like:

Dear Sir/Madam,

Dear students,

I would like to inform you that in [Course XY] in our session on DD Month YYYY, here was unfortunately a person attending who has tested positive for COVID-19. (The list of students who attended this course session has already been sent to the competent health authority)* Important note: The risk assessment is carried out exclusively by the competent health authority who will also impose quarantine restrictions if necessary. If the competent health authority concludes that you were exposed to an increased risk of infection, it will contact you directly.

Nevertheless, I would like to ask you to act in a responsible manner and to limit your social contacts in the coming days. If you show any symptoms, please phone the non-emergency medical service immediately (116 117).

Stay safe and stay healthy!

With best regards

[First Name Last Name].

* Applicable only if the university is obliged to trace COVID-19 contact chains.

I am a student of Saarland University. What do I have to do if I become infected?

If you have tested positive for COVID-19, please report your infection immediately by sending an email to coronafall(at)uni-saarland.de

If you have been physically present at Saarland University, please check which of the following statements apply to you and follow the respective instructions.

  • I was attending a course: Please inform the course instructor immediately.
  • I was taking an in-person examination: Please inform the course instructor or examiner immediately.
  • I was spending time in the library: Please inform the library immediately.
  • I entered one of the food service facilities (e.g. cafés, Mensa): Please inform the operator of the respective food service immediately.
  • In used one of the in-person advisory services: Please inform the service centre you have visited immediately.
  • I was present at Saarland University for a different reason: Please contact  coronafall(at)uni-saarland.de immediately.

 

I operate a café or other food service facility on campus. What do I need to know?

Mensa and cafés run by the Studentenwerk

The Studentenwerk deals with cases of infection independently. Please refer to the Studentenwerk website to learn more.

 

Private operators in Saarland University building

Private operators are solely responsible for collecting the contact information of their guests in accordance with the most recent version of Saarland’s Coronavirus Ordinance. In the event of an infection they will independently contact the competent health authority.

 

Student cafés

The open student cafés on campus are solely responsible for collecting contact information in accordance with with the most recent version of Saarland’s Coronavirus Ordinance.

The crisis management team can be contacted by sending an email to krisenstab(at)uni-saarland.de. During the coronavirus health crisis, it represents the authority that decides on all issues that depend on the development of the crisis (e.g. approval of hygiene concepts or action to be taken in exceptional cases).


Further rules in case of corona infection

Coronavirus FAQ