Information on teaching and campus life

Where must a face covering be worn at university?

(Update: 30.10.20)

For the time being until 30 November 2020, face coverings must be worn at all university locations This applies both inside and outside the buildings as well as when participating in all events.

Every employee and student at Saarland University is provided with a mask for this purpose. You may also wear your own masks and face coverings, e.g. self-made cloth masks or the community masks that were provided to local residents by the authorities.

The mandatory requirement to wear a face covering also applies to the university buildings at the Homburg campus. In addition, the guidance issued by the Saarland University Medical Center must also be complied with.

What hygiene rules must be observed during the pandemic?

“Coughing and sneezing etiquette”: Sneeze or cough into the crook of your arm or into a disposable paper tissue held in front of your nose and mouth. Dispose of used tissue and wash your hands thoroughly with soap.

Room ventilation: Rooms with mechanical ventilation systems will be supplied with fresh air only. Rooms where only natural ventilation is possible should be kept as well ventilated as possible without creating a health risk for users (see guidance on   office use and on events with in-person attendance .

Washing hands: Wash your hands regularly with soap for 20–30 seconds. If you have to leave your desk or workplace, wash you hands before returning.

Wherever possible, please use the stairs. Lifts should only be used if the building is too high for you to walk up or down via the stairs, or if you are physically incapacitated or are transporting a heavy load. Lifts should be occupied by no more than one person at a time. Ensure that you maintain the minimum physical distance to others when entering or exiting the lift.

What’s happening about classes, courses and examinations in winter semester 20202/21?

The Education and Quality Assurance Unit has set up a webpage containing information on the teaching activities and examination arrangements for the winter semester 2020/21  as well as  frequently asked questions (FAQs) for students

Which library services are available during the pandemic? What are the current opening hours?

Particular safety measures are in place for the use of service areas in the libraries on the Saarbrücken and Homburg campuses.  In addition, we have compiled detailed information for library users in the guidance on library services and accessibility , including information on opening hours as well as on available work spaces and photocopiers.

What do I have to take into account for events that are not teaching or study-related activities?

The crisis management team must be notified about all in-person events that are not teaching or study-related activities and a hygiene plan must be submitted. For winter semester 2020/2021, a shorter hygiene plan can be used for this purpose (see the appendix  ‘Health protection plan’) and sent by email to the crisis management team.

The university is currently examining whether to introduce a contact tracing app for in-person events that are not teaching- or study-related.

Until further notice, social events on official occasions cannot be held in accordance with Item 8 of the Hospitality Guidelines (Rundschreiben Nr. C1/2013/01). This is to be distinguished from possible hospitality in the context of business events in accordance with items 1, 2, 9-11 and 18, where attention must be paid to the conditions set out in the circular and to compliance with hygiene measures in the case of face-to-face events (see Anhang zum Pandemieplan).

The organization of Christmas or end-of-year parties or other social events via video conferencing tools is nevertheless possible and is also allowed during working hours. However, pleas note that any costs that are incurred cannot be claimed and reimbursed from university budget or third-party funds. It is not necessary to apply in advance for joint videoconferencing events for which costs may not be reimbursed.

Where can I find information and tips about the e-learning tools ?

The Digital Learning project webpage offers instruction on how to create short videos of PowerPoint presentations, how to digitally record conventional ‘chalk and talk’ presentations and how to use more advanced tools for online lectures.

Where can international students get help if they have problems or questions regarding the coronavirus crisis? Are persons who are not members of the university currently allowed to access university sites?

Access to university premises and university sites by persons who are not members of the university must be kept to a minimum. Wherever possible, visits should be replaced by telephone and video conference calls or the visit should be postponed. Furthermore, the number of external visitors present at any one time should be kept as low as possible.

The member of the university responsible for the visit must keep a record detailing the identity and contact data of the visitors/contractors, the times they are present and the persons they come into contact with while on site. Before they enter the campus, external visitors must be briefed on the health safeguarding measures currently in place at Saarland University. Appropriate guidance has been drafted and can be found as an appendix to Pandemic Plan ( Anhang des Pandemie- Plans.)

How many people may be present in a lecture hall or seminar room at any one time?

The Occupational Safety Unit (Stabsstelle Arbeitsschutz) has set out rules on how many people may be present in the individual lecture halls and seminar rooms at any one time. To access the current list of rooms available on Saarbrücken and Homburg Campus, please click here.

 

What are the regulations governing the use of laboratories?

(update: 26.10.20)

Information on the use of laboratories can be found in this Handreichung zum eingeschränkten Betrieb in Laboratorien

In addition, the Occupational Safety Unit (Stabsstelle Arbeitsschutz) has provided guidance hguidance on running practical-skills classes  and on safe laboratory procedures in the Faculties M and NT.

What are the rules on work in offices on campus?

Work in offices is subject to the rules set out in the guidance document on office use.

How to properly ventilate a room - Fresh air is healthy and helps to avoid catching a virus

If good ventilation can help prevent the transmission of SARS-SCoV-2 is a subject that is being discussed repeatedly. So far, it is unclear to what extent fresh air actually contributes to infection prevention. However, we should consider that proper ventilation might have positive effects.

Therefore, we have compiled five tips for ventilation:

You should air the rooms with the windows entirely open for a couple of minutes to allow an efficient air exchange. There are no universal time limits for this, the amount of time necessary to ventilate a room depends on the following aspects:

- the size of the rooms.

- the temperature gradient between the air outside and inside, which has an impact on how well the outside and inside air mix or on how well the air exchange works. If the difference in temperature is significant (cold outside, warm inside), the air exchange happens more quickly.

- on how big the window in the respective room is.

- if you create draught (open windows and/or doors on opposite sides), this additionally accelerates the air exchange.

These are all physical variables indicating that the amount of time necessary to thoroughly ventilate a room varies from day to day as well as from room to room. There is a very simple general rule to determine when you need to air the room and for how long: When you feel it getting colder in the room, the fresh air has logically filled the room. You should close the window before you start to feel cold. Usually, a few minutes are enough.

These are the most common mistakes:

  • Keeping the window tilted open for a longer period of time
  • Airing until you freeze
  • Not airing frequently enough

Ideally, you should open a window entirely

  • when you leave your room for a short amount of time, e.g. to use the bathroom, to go to the post office or to use the coffee machine
  • shortly before and after a meeting

 

Rules for dealing with coronavirus infections

What happens if a person with an officially registered COVID-19 infection took part in an in-person event or was physically present on campus?

(Update: 10.11.20)

If you are working or studying at Saarland University and have tested positive for COVID-19 or if you have been notified that another member of the university is infected, please refer to this information page  to find out what to do.

The University Board has mandated that all persons who were in the same room as the infected person may no longer enter university premises for the period provided for in the quarantine regulations in force at that time (currently 14 days or five days if a negative test result can be presented). The same applies to persons who had direct contact with the infected person within the last 48 hours. The University Board has the right to determine who may access university premises. Its decision, which aims to prevent the transmission of infectious diseases in humans, facilitate the early detection of infections and prevent their further spread, was reached after examining whether it is proportionate within the meaning of German Protection against Infection Act (IfSG).

What should I do if I have had contact with an infected person?

Please refer to the  guide provided by the Saarland Ministry of Health to find out which steps you are required to take.

If you have been in close contact to a person with an officially registered COVID-19 infection, the following rules have to be observed: All persons who were in the same room as the infected person may no longer enter university premises for the period provided for in the quarantine regulations in force at that time (currently 14 days or five days if a negative test result can be presented). The University Board has the right to determine who may access university premises. Its decision, which aims to prevent the transmission of infectious diseases in humans, facilitate the early detection of infections and prevent their further spread, was reached after examining whether it is proportionate within the meaning of German Protection against Infection Act (IfSG).

For university employees, as for all employees, there is an obligation to inform the employer if he/she has had contact with a person infected with the coronavirus. Contact your supervisor or the Personnel Department by phone or email (Personnel Department )

Here you find the Abwesenheitsanzeige aufgrund von häuslicher Quarantäne, Infektionsfall im Umfeld oder grippeähnlicher Symptome

The health authorities in Saarbrücken provide information on how to identify who has been in contact with an infected person. Further information is available here:https://www.regionalverband-saarbruecken.de/corona/kontaktpersonen/

 

Who do I report a positive corona test to as a university member?

(Update: 10.11.2020)

University members who have received a positive result of a corona test should please report this immediately at the e-mail address coronafall(at)uni-saarland.de. Please indicate which contacts you had at the university last (e.g. classroom teaching, practical project, etc.) Your report will of course be treated confidentially! The university will then inform your contact persons immediately and anonymously in order to prevent further infections as far as possible.

Further information is available here: Action to be taken if someone becomes infected with COVID-19

 

What do I have to do if the Coronavirus warning app displays an ‘increased risk’ warning?

If you have installed the Coronavirus warning app provided by the German government on your smartphone and it displays an “increased risk” warning, you will receive the following information:

The ‘increased risk’ warning informs a user that, during the preceding 14 days, they have been in contact with at least one person who has been diagnosed with COVID-19. This means that the risk of the user being infected is increased.

The user is asked to, if possible, return home immediately or stay at home, and to contact their doctor, the medical assistance hotline (tel.: 116 117) or the local health authorities who will decide on the steps to be taken.
(Source: Coronavirus warning app)

As a precautionary measure, please log out of the university with the following  notification of absence.

As a precautionary measure, please complete the   absence notification form and submit it to the Personnel Department via your supervisor or line manager.


Do I need to notify my employer if I am or have been in close contact with a person infected with the coronavirus?

Yes! As an employee you are contractually obliged to report the fact that you have had contact with a person infected with the coronavirus. Contact your supervisor or line manager or the Personnel Department either by phone or by email.
(Personnel Department).

This diagram  of the Saarland Ministry of Health provides further information.

A case of an infection with COVID-19 has been reported. Who will have access to my personal data?

(Update: 10.11.20)

The local health authority will decide on the steps to be taken. The health authorities in Saarbrücken provide information on how to identify who has been in contact with an infected person.

Only if a public health authority explicitly requests the University's crisis management team to do so will the registration lists of participants in in-person events be passed on to the authorities. In this case, the participants will also be informed that they have been in close contact with an infected person. If the infected person attended a course in person, the course registration list will be generated via the course registration function in the HIS-LSF portal. For all other on-campus activities, e. g. personal meetings, lists of attended must be kept and sent to the crisis management team.

The university is currently examining whether to introduce a contact tracing app for in-person events that are not teaching- or study-related, which will be subject to data protection regulations. The health authorities request that contacts should be traced; all data will only be disclosed to the respective local health authority. Your data will not be disclosed to any other third parties and will be erased after 30 days. A data processing agreement will be concluded between the University and the provider company.

You can find more information on this page: Reporting corona infection cases.

Who is authorized to impose quarantine restrictions?

The local health authority will impose home quarantine (self-isolation) for the maximum incubation period (14 days) on any employee who has been in contact with the virus. Furthermore, the university can, in its role as employer, order an employee to stay away from their workplace without the will or consent of the employee. This supposes that the employer has grounds for assuming that the employee is unable to work due to illness or that the employee poses a health hazard for other employees or members of the university. It is sufficient that the employee poses a plausible risk of infecting others with the coronavirus. Additional grounds supporting the order to exclude the employee from the workplace may be asserted if the employee spent time in a higher-risk area or in a location with a significantly increased risk of infection.

The University Board has mandated that all persons who were in the same room as the infected person may no longer enter university premises for the period provided for in the quarantine regulations in force at that time (currently 14 days or five days if a negative test result can be presented). The University Board has the right to determine who may access university premises. Its decision, which aims to prevent the transmission of infectious diseases in humans, facilitate the early detection of infections and prevent their further spread, was reached after examining whether it is proportionate within the meaning of German Protection against Infection Act (IfSG).

The health authorities in Saarbrücken provide detailed information for individuals who have been in direct contact with a person with an infected person: https://www.regionalverband-saarbruecken.de/corona/kontaktpersonen/

 

Do university employees have to work from home if they have been quarantined?

Yes, you will be expected to work unless you are on sick leave (i.e. you have a medical certificate from a doctor). Essentially, employees are required to work from home if they have the means to do so. This requirement stems from the duty of employees to act in good faith towards their employer.

What do I have to consider if I have flu-like symptoms?

In light of the current infection rates in Saarland, persons who have not recently come into contact with someone with a known or suspected SARS-CoV-2 infection and who are showing only mild signs of illness (e.g. a runny nose and feeling only mildly incapacitated) may visit Saarland University sites. The same applies to people who have a known history of exhibiting similar symptoms due to a pre-existing condition, such as hay fever or a pollen allergy. Please refer to the check list for flu-like symptoms

If, however, a person is feeling seriously unwell, particularly if they are displaying respiratory and/or flu symptoms or other symptoms relevant to COVID-19, they must stay at home and, when necessary, consult a doctor (initially by phone).

If a doctor is consulted, the doctor will decide whether the patient may continue to visit Saarland University premises or whether a SARS-CoV-2 test is required. If the symptoms occur in persons who are present on Saarland University premises, the affected persons must leave the premises and contact a doctor (initially by phone).

Employees who leave because they are showing symptoms, must complete the absence notification form (Reporting an illness) and submit it to the Personnel Department via their supervisor or line manager.

 

Labour law aspects concerning the restricted operational phase

What are the rules applying to working remotely from home?

(updated on 22.10.20)

The current regulations on working remotely from home are set out in the Pandemic Response Plan (accessible only from within the university network) (p. 4).

What about time tracking during the restricted operational phase?

(updated on 26.10.20)

In level 2 of the restricted operational phase in winter semester 2020/21 the following regulations for time tracking apply. If you work on site is on site and usually record working hours electronically, please use the time recording devices for time tracking. When working from home, the time tracking data will be updated according to the contractually stipulated working hours by the employee responsible for time tracking (‘Zeiterfassungsbeauftragte’). You do not need to document when you started and finished working. If an employee works more hours than contractually agreed or fewer hours than contractually agreed, this must be reported to the responsible supervisor or line manager who will inform the employee responsible for time tracking. Please also inform your supervisor / line manager of your work schedule: which days of the week will you spend working remotely from home? Employees who do not record working hours electronically but have to track their hours in a different way are required do so to the same extent as before the pandemic and regardless of whether the activities were carried out at the office on campus or remotely from home.

Holiday leave that has already been approved will remain approved. If you no longer wish to travel, you are permitted to cancel your approved holiday leave. Applications for annual leave, requests to have time off in lieu and medical certificates (doctor's notes) should still be submitted to the Personnel Department. If you are working from home but are unable to print and/or scan an application for annual leave, you can submit your application by email to your supervisor or line manager who will then forward it to the Personnel Department.

If you are unable to work because you become ill during this period, you are still required to submit a medical certificate (doctor's note). This can be done electronically by sending an email to personal(at)uni-saarland.de. You must also notify your supervisor or line manager that you are unwell. The same applies if a child that you care for becomes ill.

Which childcare support services does the university offer?

We are aware that the combination of home office work and childcare poses a significant challenge to many employees at Saarland University while nurseries and schools are closed due to the coronavirus pandemic. Therefore, the services of the online babysitting database are made available again to UdS students and employees. Please note that the database can only be accessed from campus or via VPN. Since not all babysitters listed in the database are currently offering their services, parents are asked to direct their requests to the „family-friendly office" (‘audit familiengerechte hochschule’): (familie(at)uni-saarland.de).

If my child is sick, may I stay at home on paid sick leave to care for him/her?

If their child is sick, parents may stay at home and care for him/her. Due to the coronavirus crisis, the number of days that a parent may stay at home on paid sick leave to care for their children was initially only increased for the year 2020. Each parent now receives 15 days of paid sick days (instead of ten days). For single parents, this regulation was increased from ten to 20 days.

 

Can I be released from my university duties if the school or kindergarten that my child usually attends has been forced to close due to the coronavirus pandemic?

The university understands that employees with children are particularly affected when a school or kindergarten offering integrated child-care services (for children under twelve or those with special needs) has been forced to close due to the coronavirus pandemic. In these cases, individual arrangements will be agreed with the Personnel Department regarding the type and scope of work to be carried out by the employee under these conditions. If a school or child-care facility has to close, the employee’s supervisor or line manager must notify the Personnel Department and the employee must submit the relevant documentation (copy of the child’s home quarantine order and the absence notification form). 

This applies in corresponding fashion to employees who are able to demonstrate that they have had to take on care responsibilities as a result of the closure of a care facility.

How to deal with risk groups among employees?

Information on dealing with risk groups among employees can be found in the pandemic response plan (accessible only from within the university network) (p. 10)

What do I need to know if I am due to go on a business trip?

Essential business trips may now be undertaken. The applicant must provide a clear explanation on the business travel request form as to why the business trip is essential.

For business trips abroad, the travel information published by the Federal Foreign Office (https://www.auswaertiges-amt.de/en/einreiseundaufenthalt/coronavirus) must be observed. You should also be aware that the countries on your travel itinerary may also have imposed their own travel restrictions.

The location-specific physical distancing and hygiene rules must be observed for the entire duration of the business trip.

Members of Saarland University who undertake a business trip are required to check on a daily basis the information on high-risk areas issued by the Robert Koch Institute (RKI) and to enter this information accurately on the business travel request forms.

This also applies to business travel requests that have already been approved.

What do I need to know about personal (i.e. not work-related) travel or private activities?

(updated on 26.10.20)

When returning from abroad, the regulations in the Ordinance on Quarantine Measures for Entry and Return Travellers to Combat Coronavirus in the current version apply to both business and private travel: https://corona.saarland.de/DE/service/massnahmen/quarantaene-einreisende_stand-2020-10-02.html

After returning from a risk area, it is obligatory to truthfully complete the quarantine absence notification provided by the personnel department.

What rules apply to online Christmas and end-of-year parties?

At its meeting on 16 July, the University Board decided that no official, university-related social events as defined under item 8 in Saarland University’s entertainment and hospitality guidelines (Memorandum No. C1/2013/01) may be held before the end of the year. The organization of Christmas or end-of-year parties or other social events via video conferencing tools is nevertheless possible and will also be authorized during working hours.

However, it should be noted that any costs that are incurred cannot be claimed and reimbursed from university budget or third-party funds.

It is not necessary to apply in advance for joint videoconferencing events for which costs may not be reimbursed.

For more information, please refer to the Entertainment and Hospitality Guidelines

 

(Rundschreiben Nr. C1/2013/01)

What are the rules about holiday leave during the health crisis?

(Update: 13.10.20)

Holiday leave that has already been approved will remain approved. Please observe the updated information contained in the annual  leave application forms about travelling to high-risk areas. Members of Saarland University are obliged to check on a daily basis the information on high-risk areas issued by the Robert Koch Institute (RKI) and to enter this information accurately on the relevant forms. This requirement also applies to annual leave applications that have already been approved.

If you no longer wish to travel, you are permitted to cancel your approved holiday leave. Applications for annual leave, requests to have time off in lieu and medical certificates (doctor's notes) must be submitted to the Personnel Department. Anyone taking annual leave is not required to perform work duties nor to be reachable during this time.

 

What do I need to know about (digital) university recruitment and professorial appointment procedures?

Wherever possible, the interviews that need to be conducted as part of a university recruitment or professorial appointment procedure should be conducted remotely as a video conference. For data protection reasons, these interviews may only be conducted using the video conferencing platform Microsoft Teams. Candidates do not need to sign a data protection consent form. Note that the recording of video interviews is not allowed. Here you find further information about such interviews.

If interviews have to be carried out with the participants physically present, the physical distancing and hygiene rules and the rules governing access to university sites by external visitors must be complied with. Before they enter a university site, candidates must be briefed on the health safeguarding measures currently in place at Saarland University. Irrespective of whether the interview is conducted remotely or with participants physically present, the interview must be arranged so that all those involved (candidates, staff council representatives, the equal opportunity officer and the representative for employees with disabilities) can meet the technical and scheduling requirements. In some cases, it may be necessary to offer alternative formats, particularly if this would enable or facilitate candidate participation. Please try and ensure that the interviews are conducted under comparable conditions, especially if there are technical issues such as intermittent loss of transmission or poor signal quality or if the candidate is feels inhibited being interviewed in a remote group conference setting.

I have a short-term employment contract that needs to be renewed. What do I do?

Applications to renew or extend temporary (i.e. short-term) employment contracts in both academic and non-academic areas can now be sent unsigned by email to the relevant administrative office, i.e. to the appropriate Dean’s office or administrative unit, or to the Head of Central and Interdepartmental Institutions. Please send your application by email to the following address: personal(at)uni-saarland.de

On 7 May 2020, the German parliament passed an amendment to its legislation on short-term academic contracts (WissZeitVG) in order to prevent scientific and academic staff on such contracts from being disadvantaged because of the safeguarding measures implemented in response to the Covid-19 pandemic. This gives Saarland University the opportunity to extend employment contracts beyond the maximum term that previously applied. The WissZeitVG legislation stipulates the maximum period of time that academic personnel, who are working towards an academic qualification, may be employed on fixed-term contracts. As a result of the amendment, this period has now been extended retroactively from 1 March 2020 for a period of six months. This extension option applies to all contracts that are in force between 1 March 2020 and 30 September 2020. The Federal Ministry of Education and Research (BMBF) has also issued a statutory ordinance that permits the qualification phase for academic personnel to be extended by a further six months if such an extension should become necessary because of the ongoing impact of the Covid-19 pandemic in Germany. If you have any questions, please send them by email to the Personnel Department (personal(at)uni-saarland.de).

For further information please refer to the following webpage:  Personnel Department .

Can I continue to carry out my secondary employment assignments?

Secondary employment activities may only be carried out if they do not increase the risk of infection. According to Section 87 of the Saarland Civil Servants Act (SBG), civil servants (Beamte) are not permitted to take secondary employment if it would compromise the performance of their official duties. This is particularly the case if secondary employment could significantly restrict the ability of the civil servant to execute their official duties in future. All forms of secondary employment that could lead to an increased risk of infection are therefore prohibited.

 

Do I have come to work if trains and buses are not running?

Employees who need to work on site during the restricted operational phase are responsible for organizing how they get to work. Employees must come to work even if public transport services have been cancelled. Every employee is responsible for getting to work on time.

 

Am I allowed to refuse to follow precautionary or safeguarding measures ordered by my employer?

No. Your employer has the right to issue directives and instructions to employees. To prevent the spread of the coronavirus, an employer may therefore instruct employees to follow specific instructions, e.g. to wear a face mask and to wash or disinfect their hands regularly. Employers are required to ensure that the risk of injury or the risk of becoming ill at work are kept as low as possible and they must therefore take the necessary steps.

Changes to processes during the restricted operational phase

Can I send invoices electronically to the Accounting and Finance Department?

For the duration of the period in which the university’s coronavirus pandemic response plan is in force, members of the university (professorial staff, offices of the deans, secretarial offices, central and interdepartmental institutions, administrative departments) may submit invoices to the Accounting and Finance Department (Dezernat HF) electronically.  However, this option should only be used if the properly prepared invoice cannot be sent by internal mail to the Accounting and Finance Department within one week of receipt. (Note: a properly prepared invoice is one that includes the charge account details, i.e. the cost centre or source of funds to be charged when paying the invoice).

Any invoices sent electronically in advance must be properly prepared in accordance with the following instructions: This is very important, as failure to comply with these instructions may result in accidental duplicate payment of invoices.

If you send an invoice electronically in advance to the Accounting and Finance Department, you must include the charge account details on the invoice (i.e. in the pdf file) and this information must have been verified and signed off (click here for instructions). You must clearly mark the original invoice with the words ‘already sent by email on DD.MM.2020’ and then send the original to Accounting and Finance via the internal mail service. If you are able to submit the properly prepared invoice within one week of it being signed off, please do not send the invoice electronically in advance, but simply sent the original to the Accounting and Finance Department via the university’s internal mail service.

Important: An email may contain only one invoice, which must be attached as a pdf document. Invoices copied into the body of the email will not be processed. If you are applying for the reimbursement of hospitality expenses (meal, entertainment, etc.), you must include with each receipt the reason for the expenditure, details of the programme or schedule and a list of those attending. Please note that we can only process receipts that have been prepared and submitted in the manner described above. Receipts that do not meet the stated requirements will be returned.

The rules on submitting invoices electronically apply only to members of Saarland University,

During the ongoing restricted operational phase, the Accounting and Finance Department is endeavouring to maintain all key services. Please appreciate that in the current situation it may take longer to process invoices, applications for reimbursements, credit notes and health insurance subsidies for civil servants (Beihilfe). Thank you for your patience and understanding.

Which email address will be used to send me the latest updates?

University management and the crisis management team will issue regular news bulletins in the form of bulk emails to university employees. Students will also receive emails but on a more restricted range of topics.

In both cases, the emails will only be sent to the personal, official email inbox that was provided by the University IT Centre (HIZ).

News and updates will not be sent to email addresses associated with specific university functions, to subordinate email addresses operated at faculty level or to email addresses associated with Saarland University Teaching Hospital. No addresses can be added to the existing bulk email distribution lists and any such requests in this regard will not be processed.

Please make absolutely sure that you can access your official university email inbox. You can either access this inbox directly or redirect incoming mails to another email address of your choice.

Information on using the university email system can be found on the following website (see the right-hand column for information on redirecting incoming emails): https://www.hiz-saarland.de/dienste/email

What services are being provided by the Personnel Department during the restricted operational phase?

In order to ensure that all duties regarding personnel management may be carried out during the restricted operational phase irrespective of whether employees are working from their office on site or remotely from home, please observe the information provided by the Personnel Department.

To access the forms (absence notification form, business travel request form) which have been adapted to the current situation, please click here.

What are the rules governing the purchasing of materials and services needed during the restricted operational phase?

The Central Procurement Unit has issued information and guidance concerning the purchasing of those materials and services needed during the restricted operational phase. The webpage also contains information on how ongoing tender procedures should be managed.

Which of the hygiene products that can be used to contain the spread of the coronavirus can be obtained from the "Chemicals Store"?

(update 29.06.2020)

To implement the hygiene measures prescribed in the pandemic response plan, the following items and personal protective equipment can be obtained from the university’s chemical store (Central Purchasing Unit - Section: Hazardous Materials and Laboratory Supplies): disinfectants (hand sanitizers and surface disinfectants), gloves, wiping cloths, disposable face masks (not reusable cloth masks!) and FFP2 masks.

To enable the practical skills and lab classes run by the faculties M (Medicine) and NT (Natural Science and Technology) to take place, disposal face coverings that meet the relevant standard are available from the Occupational Safety Unit (Stabsstelle Arbeitsschutz). These items are currently held in sufficient quantities and can be ordered either via the webshop or by using the relevant purchase order form.

Due to the continuing, severely limited availability of coronavirus protective equipment and the lengthy or uncertain delivery times, please understand that the Central Purchasing Unit cannot process individual requests for masks and protective equipment. You may wish to make use of the departmental procurement option that permits departments to place orders themselves for goods whose net value does not exceed €1000.

The purchase order forms for goods in stock and the current price list, the opening hours of the chemical store and the latest information about procuring masks, personal protective equipment and disinfectants can all be found at: https://www.zchl.uni-sb.de/aktuelles/beschaffung-von-masken-schutzausruestung-und-desinfektionsmitteln

 

Where can I find the university directive covering the new restricted operational phase that was issued to members of the university?

(updated: 09.10.20)

The amended coronavirus directive covering the university’s restricted operational phase can be accessed at Publications issued by Saarland University management. The measures specified in the directive are mandatory and reflect the updated Regulations on Combating the Coronavirus Pandemic published by the Saarland state government.

Once the pandemic response plan has been approved by the relevant state authorities, the coronavirus directive will be adapted.

How are buildings being cleaned and what disinfection procedures are used?

Buildings are being cleaned according to an agreed cleaning schedule. The rooms within a building can therefore be used by one or more persons in accordance with the university’s pandemic response plan. If the general hygiene rules are complied with (washing hands regularly in accordance with the anti-coronavirus hygiene rules) no further disinfection of the surfaces need to be performed.

In those spaces where larger numbers of people may be expected to be present (service areas for students, libraries, etc.), additional disinfection measures may be appropriate. The necessary disinfectants, cleaning agents and hand sanitizers can be obtained from the Central Purchasing Unit - Section: Hazardous Materials and Laboratory Supplies (https://www.zchl.uni-sb.de/aktuelles/beschaffung-von-masken-schutzausruestung-und-desinfektionsmitteln).

Medical issues and psychological support

Coronavirus telephone hotline for university employees and students

The Institute for Sport Medicine and the occupational medical officer at Saarland University have set up a coronavirus telephone hotline for members of the university. University employees and students can call the hotline if they have coronavirus health questions. Tel. 0681 302-70400, Monday to Thursday 8.00 a.m. to 4.30 p.m., Friday 8.00 a.m. to 3.30 p.m.

Medical questions can also still be sent by email to: krisenstab(at)uni-saarland.de

 

I am a student or an employee of Saarland University. Who can I contact if I need psychological support?

The "Psychologisch-Psychotherapeutische Beratungsstelle im Studentenwerk" is there for you:

Due to the current situation and in order to minimize the risk of spreading coronavirus, we avoid face-to-face-counselling. However, we now offer phone counselling. In order to make an appointment, please contact us by email: ppb(at)studentenwerk-saarland.de

During the phone hours specified below, we are available for phone counselling (phone: 0681 / 302-2515).

The phone counselling allows you to talk to a psychologist without first having to make an appointment. The steps to be taken from there will be discussed individually with you. In case you cannot reach us during our phone hours, you can also write us an email and we will make an individual appointment with you.

Our phone hours are:

Every monday                     12.00 a.m. to 1.00 p.m.

To find out more about the possible topics that can be discussed in counselling sessions, please refer to the following website:  https://www.studentenwerk-saarland.de/en/Beratung/Einzelgesprache

The PPB also provides tips on how to cope with contact restrictions  during the current corona pandemic.

Current information on the restricted operational phase

For more information on the latest developments, please go to the university’s staff portal: Neuigkeiten für Uni-Beschäftigte (available in German only) or Saarland University‘s coronavirus information webpage.