Doctoral procedure

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Our office is closed to the public until further notice.

For questions around the PhD process please contact us by phone (0681 302 2400) or email ( We are avaiable between 8:00 and 16:00, on Fridays until 15:00.


Please note: Special regulations concerning our doctoral regulations during the period of restricted functional mode of the university due to Corona measures.

Doctoral regulations of the Faculties of Natural Sciences and Technology of Saarland University of November 13, 2013 (English version)

Please note: Only the German version of the Doctoral Regulations, as published in the official gazette, is binding. The English translation is for guidance only.


The doctoral procedure

On the following pages you will find all the necessary information for your doctora procedure, along with the required forms. 

The doctoral procedure of the faculty NT

The path to your own doctorate

On the following pages you will find all the necessary information for your doctorate procedure, along with the required forms. 

PLEASE NOTE: Please bear in mind that you can only be admitted to the doctorate procedure if you have been entered in our faculty's doctorate list! 

You will need the form in step 1.

  • Step 1: entry into the doctorate list
  • Step 2: opening of the doctorate procedure
  • Step 3: the doctorate colloquium 
  • Step 4: publication of the thesis (the last steps to receiving the doctorate certificate)


In addition, the doctoral regulations require doctoral candidates to register. This means that doctoral students must be either enrolled or registered in the student secretariat from the beginning of the doctoral phase until they receive their certificate. Further information on registration and enrolment as a doctoral student as well as an overview of the doctoral subjects can be found here and in this information letter in englisch oder german.
The necessary form for registration/enrollment can be found here (leaflet).

Dissertation requirements at the NT Faculty

Download document

Notes on avoiding plagiarism

Download document

Principles of good scientific pratice at Saarland University

Official bulletin of the institutions of higher education in Saarland

Evaluation criteria

The Doctoral Committee in the former NT Faculty III developed recommendations regarding the evaluation of dissertations, more Info here.

Postgraduate Scholarships of the Saarland University 

further information is available  here

Suggested literature for PhD students and everybody who wants to become one!

In 2010 the Quality circle Doctorate published a Handbook ("Gemeinsam die Promotion gestalten" = Let´s shape the doctorate together), which contains helpful information for PhD students. 

Published theses

Theses from our faculty can be found as complete documents in Sci Dok, Saarland University's academic server; you can find the advanced search page here (enter document type 'thesis' and faculty 'Faculty NT').

Inclusion in the doctoral list

Application for inclusion in the doctoral list of the faculty NT

Admission to doctoral studies requires an inclusion in the faculty's list of doctoral candidates and registration or enrolment at Saarland University.

Please use the following forms for this purpose:

Important: Both the certificate of your previous graduation and the graded certificate are mandatory for the application.

In addition to the application for inclusion on the doctoral list, please bring the completed registration or enrollment form with the necessary documents to the Dean's office. After your admission to the doctoral list of the faculty, we will forward your application to the Registrar's Office.

Only for Systems Engineering, Physics and Teaching and Didactics: The candidate’s suitability shall be determined in advance by means of a specific procedure. You will find a sample here.

More information about registration and enrollment as a PhD student as well as a list of the doctoral studies in specific disciplines is available here.

In case you have overlooked it so far, here again the hints to avoid plagiarism

Graduate School of the Faculty

Since 01.01.2012 you can enrol in the graduate school of the faculty. Within the framework of the Graduate School, you can attend doctoral, interdisciplinary continuing education courses. The successful participation will be confirmed with a certificate.
As a participant in the Graduate School, you can also apply for funding for active participation in conferences and congresses.

Further information you will find here.

The function of the scientific supervisor

Ensuring good scientific practice and mediating in conflicts between the doctoral candidate and his/her supervisor
However, the scientific supervisor is not an automatically appointed as a "substitute supervisor" in the event that the doctoral supervisor leaves the service of Saarland University.

Applicants with foreign qualifications

For applicants with foreign qualifications we provide a guide and a checklist.
Detailed information you find here.

Applicants with an FH degree

Special admission requirements apply to applicants with a degree from a domestic university of applied sciences. These can be found in our valid doctoral regulations under § 3 (2) point 5.
Here we also provide a checklist.

Applicants from Homburg

Students of Faculty 2 from the field of human and molecular biology in Homburg can do their doctorate at our faculty.
In this case the doctoral supervisor must be co-opted at our faculty. 

Further information you find here.

Please bear in mind, however, that you can also obtain the Dr. rer. nat. from the medical faculty.

Sponsorship for conference participation in chemistry

Chemistry doctoral researchers can apply for funding form the 'Elisabeth- und Prof. Dr. Horst-Dietrich Hardt-Stiftung' to participate in conferences.
More details on this here.

Further education and network building during the doctorate

The graduate program of Saarland University GradUS aims to offer doctoral students of all subjects at the UdS complementary qualification opportunities and to contribute to a cooperative, transdisciplinary and internationally oriented doctoral culture.

You can find all information about this program here.

Promotion phase and opening of the doctoral procedure

The interdisciplinary Graduate School of the Faculty 

As of 01/01/2012 you can participate in the Graduate School of our faculty.

An application for enrollment in the programm can be submitted by all PhD students who apply for entry into the doctorate list of the faculty.

PhD students who are already registered in the doctorate list of the faculty can also participate. The minimum period for participation in the Graduate School is 12 months.

For this purpose, a qualification agreement with the supervisor of the thesis (= Ausbildungsvereinbarung) is concluded.

With the successful completion of your doctorate, you will receive a certificate which identifies the additional skills required and documents your participation in the Graduate School.

As participant in the Graduate School, you can also receive funding for the participation in conferences related to your doctorate . 

The application form for admission into the Graduate School (=Ausbildungsvereinbarung) as well as the guidelines for the funding you find further below. 

Participation at GradUS courses

During your participation at the Graduate School you will have to collect 12 SWS. It is up to you when you participate at lectures or/and seminars. For this, please submit all relevant supporting documents upon submission of the application for the opening of the doctoral procedure.

By participating at additional courses you can develop your basic knowledge on another subject field. Furthermore you can add methodical competences to your PhD studies.

Graduate Schools with close relation to disciplines and departments

The following Graduate Schools are existing in our faculty:

The Graduate programm of Saarland University (GradUS) - Qualification and Networking

The Graduate programm of Saarland University, GradUS ...

... offers additional qualification opportunities for PhD students from all disciplines and wants to contribute to a co-operative, cross-discipline and international oriented doctorate culture.

 All information about this programm can be found here.

Funding of conference participations in the department of chemistry

PhD students in the department of chemistry can get funding from the Elisabeth and Professor Dr. Horst-Dietrich Hardt-foundation for participating in conferences.

Details can be found here

DAAD-Project "GradUS global"

Doctoral students wishing to attend scientific conferences abroad or to do research stays or internships abroad can apply for financial support from GradUS global. They can also hold international workshops or small conferences or invite renowned foreign scientists to guest lectures. Funding of subject-specific courses or workshops is also possible.
However, the project not only offers pure funding opportunities, but also a platform for intensive exchange between doctoral students and professors of all disciplines.

Graduate School of the faculty - forms & guidelines

Presentation: Graduate School of the faculty, pdf-file

Evaluation of the thesis, time line

The thesis shall be evaluated within two months (section 7, para. 4 of the doctorate regulations).

All evaluations shall be submitted to the Dean's Office in their original form, but must, without fail, first be sent by email to

Once the evaluations have been submitted, the thesis and the evaluations shall be available to the members of the doctorate committee as well as to other members of the faculty who are authorised to supervise doctoral candidates for examination for two weeks during the lecture period and for four weeks in the period in which no lectures are given.

The members of the examination board can only be invited to the doctorate colloquium once this time period has expired (for these invitations we need furthermore a period of 10 days!). 

Plagiarism software

The plagiarism software „Turnitin Originality Check“, which was bought 2019, can be further used in 2020 by members of the Saarland university. The originality and the similarity of any text
sort to other published texts can be inspected regardless of the test procedures´ quantity.

For further information, please visit this LINK.

The doctoral colloquium

After the acceptance of the thesis, a scientific colloquium takes place before an examination board.  
Please bear in mind that we work with a notice period/ invitation period of 10 days. 

In order to invite to the colloquium, we require the following information from you: 

  • the appointment/ the date (agreed with us),
  • the name of the chairperson,
  • the name of the research assistant with a doctorate and
  • the room in which the colloquium is to take place.

Composition of the doctoral committee

  1. The Chairperson
    a university professor from the NT Faculty
    (or co-opted or equivalent member)
  2. The two rapporteurs
    authorised in accordance with section 7, para. 1 of the doctorate regulations
  3. A PhD academic from the Faculty NT,
    Junior research group leader at the ZHMB or a doctoral researcher 
    from cooperating research institutes upon request (see Article 1, Section 8, Paragraph 1 of the Regulations to change the current
    Doctoral regulations dated October 28, 2010)

The doctoral committee points out (meeting on February 28th, 2011) that in the examination board according to §8 the doctoral researcher may not come from the working group of the supervisor of the doctoral thesis. In addition, no more than one member of an institute / chair should be represented on the examination board.

Instructions for conducting doctoral colloquia with MS teams

In accordance with special rules on doctoral regulations for the period of the pandemic and the period of limited functional operation of Saarland University, doctoral colloquia can be held as video conferences. You can find information on how to do this here

Guidelines for applicants from Homburg

With exeption of the second reporter (who can be external), all other members of the examination board must be members of our faculty, or co-opted members (list of co-opted professors from faculty NT).

The examination board must in all cases include at least one member from faculty NT (faculty council decision of May 05, 2003).

The junior research group leaders/ junior professors from the ZHMB are to be considered 'co-opted' in this context, and can therefore participate as a research assistant in the examination board (based on an application of Prof. Schmitt, which was accepted by the doctorate committee on June 9, 2004).

You can find examples of how an examination board might look here.

Publication of the thesis

The last steps to receiving the doctorate certificate

For the publication of your thesis, you will need the following documents: 

  1. Two mandatory printed copies of the thesis (one copy for the Natural Sciences and Technology department library [Naturwissenschaftlich-Technische Bereichsbibliothek] and one for the Dean`s office); a pdf-version of your dissertation for electronic publication (see below)
  2. The routeing slip 'submission of mandatory copies' (Abgabe der Pflichtexemplare): this functions as a receipt for both mandatory copies and the electronic publication (see below).
  3. Two copies of the 'publication agreement' (Veröffentlichungsvertrag) signed by you and the SULB: one for you and one for the library.
  4. The signed 'declaration of compliance' (Übereinstimmungserklärung) for the SULB.

With these documents you come to us FIRST, because the publication by the SULB can only take place after confirmation by the promotion office (see point 1 on the form). Then your way leads you to the SULB for further countersigning of the routing slip (for this you have already uploaded your dissertation in Sci-Dok). You bring the 1st deposit copy to the NT Departmental Library (C 6.2), the 2nd deposit copy, including the signed slip, you hand in at the doctoral office during our office hours.


Publication of the electronic dissertation in SciDok:

Publishing is done in pdf format.

To submit your document to SciDok, you must have Internet access. In addition, you must have the prepared pdf document saved on the computer and call up the corresponding submission form.

You have to enter some information into the form (title of the thesis in German and English, name of the doctoral supervisor, date of the oral examination, a maximum of five keywords each in German and English as well as a short description/abstract in German and English).

Subsequently, this information and the document itself can be copied into a temporary storage.

After a quality control by staff of the institutes or the university library, the document can then be released on the WWW.

For further inquiries please contact the:

Saarland University and State Library
Phone: ++49/ 681/ 302-3076
Fax: ++49/ 681/ 302-2796

Translated with (free version)


for cumulative doctorates, you must clarify in advance with your publishers the conditions for signing the publication agreement with the SULB.

Doctoral figures

Doctorates per academic year in the faculty NT

A total of around 640 doctoral students are entered in our faculty's doctoral list.
An average of 95 doctorates are completed each year.

These are distributed among the departments as follows:

Life Sciences - 14
chemistry - 21
Materials science and materials engineering - 15
Pharmacy - 20
Physics -15
systems engineering - 12

(average of the last 10 years)

Theses published by our faculty

Theses from our faculty can be found as complete documents in Sci Dok, Saarland University's academic server; you can find the advanced search page here (enter document type 'thesis' and faculty 'Faculty NT').

Dr. Eduard Martin award winners of the Faculty

The Dr. Eduard Martin Prize is awarded annually to the best young researchers at Saarland University.

Here you will find the award winners (Faculty NT).
Here you will find the award winners of the former Faculty 7.
Here you will find the award winners of the former Faculty 8.

Faculty PhD day

Since 2013, the doctoral students of the faculty have been presenting their doctoral theses in a poster session in the assembly hall of the university. 

The PhD day 2019 will take place on Wednesday, 6 November 2019 from 1 pm in the assembly hall of the university.

Further information on this year's PhD day can be found here.

At the end of the event, the participants decide on the awarding of poster prizes.

Poster awards 2019

Nadine Poitiers

"The Unprecedented Chemistry of Siliconoids"

Nils Steinbrück

"Perylene Polyphenylmethylsiloxanes for Optoelectronic Applications"

Quirin Werthner

"Network based mathematical modelling of HPV transmission and cervical cancer in Germany"

Poster awards 2018

Selina Neuhaus

"Modellierung der anisotropen Plastizität zweiphasiger Stähle"

Martin Reis

"Investigation of stochastic noise in DIC measurements"

Öznil Budak

"Facile synthesis of vanadium (III) oxide/carbon core/shell hybrid particles as an anode for lithium-ion batteries"

Rishab Handa

"Large Amplitude Oscillatory Shear (LAOS) Rheometry of wet and dry
granular matter and their non-linear dynamics"

Poster awards 2017

Hannah Britz:

"Physiologically-based pharmacokinetic (PBPK) modeling of dronedarone and its main metabolite N-debutyldronedarone"

Mohammed Hijjo:

"Minimizing Fuel Costs of Conventional Power Backup Systems in Developing Countries"

Nadine Poitiers:

"Functionalization and Cluster Expansion of a Si6 Cluster (Siliconoids)"

Poster awards 2016

Christiane Dings: Pharmacokinetic/ Pharmacodynamic Modelling of Acetylsalicylic Acid and its Major Metabolite Salicylic Acit

Mohammed Hijjo: Microgrid Energy Management for Buildings Subject to Grid Outages

Frederik Scherff: Simulation der Materialeigenschaften von Dualphasenstahl auf Basis von 3D-Mikrostrukturen

Poster awards 2015

Anna Dembek, Pharmazeutische Biologie:
Characterization of patient-derived tumor-associated macrophages and setup of an in vitro model

Tobias Dier, Analytische Chemie: Analysis and Characterization of Electrochemically Decomposed Lignin Using Liquid Chromatography and High Resolution Mass Spectrometry

Marco Zeiger, Nanotechnologie Funktionaler Energiespeichermaterialien:
Electrochemical energy storage with carbon onions


Conferral of doctorates in Faculty NT

  • The Dean's Office of Natural Sciences and Technology is responsible for doctorate matters (promotionen-nt(at); Tel. 0049 681 302 2400).
  • You can find appointments for doctorate colloquia under News.


Due to Corona there are NO consultation hours!




Building A5.1, EG, Room 0.08

Ms. Manuela Pügner

Ms. Beate Tiefenbrunner


During consultation hours the availability by phone in the promotion office is very limited!

Doctoral Colloquia of the Faculty NT

You will find a calendar overview of the defences in our faculty 


Note on the announcement of the dates of the doctoral colloquia:

In order to fix the dates for promotion colloquia, it is necessary to ask the promotion office in advance.

A free time slot in this calendar is no guarantee that this date will still be available without prior consultation with the promotion office/dean´s office.

Data protection

The data privacy statement you find here.