Transcript of records

Exchange students are not registered in the central examination administration because they are not seeking a degree at Saarland University. Examination results obtained at Saarland University will be credited to the studies at the home university.

A "Transcript of Records" is created for the home university as proof of the exams taken. The recognition process is the responsibility of your home university!

Information for students

How do I receive a Transcript of Records?

In order to receive a transcript of records you have to submit the grades with your grade to the Erasmus office. As proof of your achievements you will receive a so-called "Schein".

What are "Scheine" / certificates

The "Scheine" are certificates that mention the course, the grade and number of ECTS.

 

How do I receive such a certificate?

It is the student' s responsibilityto collect all your graded certificates. Please let you lecturers know by course start that you are part of the Erasmus program and that you require a certificate at the end of the semester. After the examniation request the certificate. Some certificates are available for download or are automatically provided, for example certificates by the language center or the German courses.

Do all Erasmus students need to collect "Scheine"?

No, there are exceptions:

  • Business & Administration: the grades are centrally recorded. Additional certificates from other department (e.g. language courses) can be added by handing them to the Erasmus office along with a print out from "Vipa".
  • Law: Contact your departmental coordinatior. They will issue the transcript of records for you.
  • Medicine: Contact your departmental coordinatior. They will issue the transcript of records for you.
Layout of the "Scheine"

In some departments there are templates for the certificates. In others there are not. In that case we provide a template to download below. Please pre-fill your personal data and course details and send them to your lecturers to add the grade, stamp and signature.

 

Issuing the Transcript of Records

After your have requested all your "Scheine", have them send to you and forward them to the Erasmus office or ask your lecturers to directly forward them to our office (erasmus@uni-saarland.de). Both is possible. After we received all your certificates, we will issue a transcript of records.
Usually we only send a digital copy to you. If we need to send the transcript to your home university, provide the contact information. Should you need a hard copy of the transcript, let us know and provide a postal address.
You will probably not have all the Scheine by the end of your stay. It is absolutely possible to handle the transfer by email.

 

Informationen für Lehrende der Saar Universität

You will find the draft for the “Schein” form available for download below. You as a lecturer can complete the document on your computer and sign or stamp it digitally. Please note the number of ECTS credits (CP) on the form. The International Office does not award ECTS credits (CP); this is the sole responsibility of the faculties or institutes. ECTS credits must always be awarded by lecturers based on the workload and in line with the number of ECTS credits in the standard degree programmes.

You are welcome to email the form to the International Office. The International Office will draw up a Transcript of Records and forward the forms to the exchange students’ respective home universities: erasmus@io.uni-saarland.de.

We aim to ensure that a ‘Transcript of Records’ is issued promptly for our Erasmus students. Under our bilateral agreements, we are obliged to issue the Transcript of Records no later than 5 weeks after the end of the exchange period. The aim is to make the process of recognising exchange students’ academic achievements in their home country as smooth as possible and to enable the prompt issuance of the ‘Transcript of Records’. We ask for your support in this endeavour.

We provide this template for departments where a uniform certificate is not in use. We still accept equivalent certificates issued by the departments.

Download Schein/Certificate